General Assemblies

Hamburg, Germany, — 22nd-23rd July 2025

1. Meeting context and format

The General Assembly took place in Hamburg in conjunction with the European Music Therapy Conference, with in-person participation and structured voting procedures. Sustainability measures linked to the conference were highlighted, including public transport access and socially responsible catering.

2. Organisational overview and Board activity (2022–2025)

The outgoing President reported on three years of intensive Core Board work, shaped by the themes of connection, accessibility, identity, and growth. Key areas included renewal of statutes, development of the code of ethics, improved communication, financial stabilisation, Music Therapy Day activity, engagement at EU policy level, and preparation for leadership transition. Ongoing priorities were identified as research, harmonisation of training, and professional recognition across Europe.

3. Strategic direction and future focus

Agreed future directions included strengthening public and institutional recognition, advancing research initiatives, supporting harmonisation of training pathways, and building sustainable structures that can be carried forward by the wider EMTC community beyond the Core Board’s direct involvement.

4. Financial report (2024) and budget outlook

The Treasurer presented the financial report showing a positive balance of €1,014, representing a significant improvement on the previous year. Major expenditures included Core Board travel and legal advice. Ongoing annual allocations for General Assembly support were reviewed, alongside increased use of surplus funds to support participation of Country Representatives from lower-income contexts. The report and budget were approved by vote.

5. Use of surplus and financial sustainability

It was agreed that surplus funds may be used annually to support participation, including conference attendance by Country Representatives. Improved smoothness in membership fee collection was noted. Continued website hosting and management arrangements were recommended, with Country Representatives encouraged to submit content centrally for publication.

6. Membership overview and Country Representatives

New Country Representatives were welcomed. Responsibilities of Country Representatives were reaffirmed, including accurate data provision, communication with national associations, and participation in EMTC structures. Practical steps were taken to update contact details and representation records.

7. Regional reflections and coordination

Regional Coordinators from Northern, Middle, and Southern Europe reflected on the 2022–2025 period. Themes included professional conflict and resolution, mutual support, peer connection, and the emotional labour of leadership. Regional meetings were valued primarily as spaces for collegial support alongside strategic discussion.

8. Country situation reports (overview)

Brief national updates reflected wide diversity of contexts across Europe. Common themes included progress and challenges in recognition, supervision, education standards, regulation, employment conditions, research capacity, and identity boundaries between music therapy and related fields. Written reports and presentations were incorporated into EMTC records.

9. European Music Therapy Day and visibility

Music Therapy Day 2024 activity was reviewed, including a well-attended EU Health Policy Platform webinar on mental health and music therapy. Data demonstrated high levels of participant learning and advocacy impact. Continued development of Music Therapy Day as a visibility tool was supported.

10. European and international engagement

Updates were shared on EMTC participation in EU-level arts therapies and mental health initiatives, including summits and policy platforms. Ongoing liaison with ECArTE and WFMT was noted, with further strategic evaluation delegated to the incoming Core Board.

11. Code of ethics and governance documents

Following three years of development work, the updated code of ethics was presented and approved by vote. The document was framed as supportive and guiding, while recognising that national associations remain the primary reference point for professional regulation. An updated job description for EMTC roles was also approved.

12. Action Teams: reports and restructuring

Reports were received from Action Teams covering COST, supervision, CPD, research, recognition, public relations, and accessibility. Progress varied across teams. It was agreed to maintain Action Teams while guiding their work through shared annual themes to improve focus, sustainability, and outcomes.

13. COST Action: development phase

The COST Action Team reported on intensive preparatory work to build a European research and stakeholder network focused on music therapy and mental health. A conceptual framework was presented, and members were encouraged to complete a questionnaire to inform the technical annex of a COST proposal, with a tight deadline confirmed.

14. Board elections and appointments

A new Core Board team was presented and elected by secret ballot:
– President
– Vice-President / Secretary General
– Vice-President / Treasurer
The result reflected a strong mandate. Transition arrangements between outgoing and incoming Boards were confirmed.

15. Regional Coordinator elections

New Regional Coordinators were elected for Northern, Middle, and Southern Europe. Regional priorities included continued employment mapping, peer support, recognition work, and stronger links between national associations and EMTC structures.

16. European Music Therapy Conference 2028

Following a vote, Slovenia was approved as host of the 2028 European Music Therapy Conference, with Ljubljana presented as the host city. Details were treated as confidential pending public announcement.

17. EMTC Awards 2025

Following nominations and voting, the EMTC Award 2025 was granted to Dr Monika Nocker-Ribaupierre in recognition of her pioneering contribution to music therapy. Discussion took place regarding future award categories and visibility of past recipients.

18. Future working themes and leadership approach

The incoming Core Board presented a thematic framework for the coming years, emphasising simplicity, shared leadership, meaningful communication, trust, and efficiency. Annual shared themes were proposed to guide Action Team work, beginning with mental health.

19. Closing synthesis and transition

Reflections highlighted strong support for Action Teams working toward common goals, the importance of researcher and early-career inclusion, and EMTC’s values of openness and solidarity in contexts of conflict and crisis. The Assembly closed with a clear commitment to continuity, care, and collective responsibility as leadership transitions.

Brežice, Slovenia — 6th-7th September 2024

1. Meeting format and participation

The General Assembly was held in a hybrid format, with strong in-person participation and online attendance. Procedures for hybrid discussion and voting were confirmed. This was the first General Assembly held in September rather than spring, reflecting scheduling constraints linked to conferences and regional events.

2. Organisational overview and Board activity (2023–2024)

The President reported on an exceptionally active year, including extensive Core Board and Board meetings, high communication workload, and deepened engagement at European policy level. Key developments included participation in the EU Health Policy Platform, collaboration with COST Actions, involvement in European arts therapies advocacy, preparation for the 2025 European Conference in Hamburg, and continued cooperation with ECArTE and WFMT.

3. Strategic priorities for 2025

Priorities were agreed under the themes of growth, connection, and active participation, including:
– establishment of a COST Action Team and submission of a COST proposal
– clarification of EMTC membership categories and procedures
– revision of by-laws
– renewal of ethical codes
– targeted investment to strengthen visibility, inclusion, and professional communication

4. Financial report and budget outlook

The Treasurer reported a near-balanced outcome for 2023, with significantly lower deficit than forecast. Statutory and notarial costs were the main expenditures. Membership income had increased, though late fee payments created additional administrative burden. The financial outlook for 2024–2025 was stable, with a projected buffer and no need to allocate General Assembly hosting support for 2025 due to its integration with the Hamburg conference.

5. Use of reserves and investment planning

The availability of approximately €5,000 for strategic investment was discussed. Suggested uses included accessibility support for participation, student and early-career support, professional public relations, ethical code development, legal advice, research initiatives, supervision, and digital communication. It was agreed to gather proposals via a structured online process and conduct a vote in the coming months.

6. Membership overview and representation

Membership growth was noted alongside challenges related to late payments and accurate data tracking. Responsibilities of Country Representatives were reaffirmed, including neutrality, documentation, communication with national associations, and timely completion of representation forms. Deadlines were set for updating representation records.

7. Country situation reports (overview)

Brief national updates reflected wide diversity of contexts across Europe, including progress in recognition, education, healthcare integration, research activity, and advocacy, alongside significant pressures such as funding cuts, regulatory barriers, conflict, and workforce shortages. Written reports were incorporated into EMTC records.

8. Regional coordination and priorities

Northern, Middle, and Southern regional meetings focused on communication, workload distribution, accessibility, and shared learning. Common priorities included support for early-career professionals, supervision and CPD development, stronger visibility of EMTC, and improved use of digital tools. The need for realistic expectations and wellbeing of regional leaders was explicitly acknowledged.

9. Action Teams: review and restructuring

Reports were received from Action Teams covering European Music Therapy Day, recognition, research, supervision, CPD, students and early-career professionals, accessibility, and public relations. Participation levels varied across teams. It was agreed to refocus Action Teams toward clearer mandates, realistic workloads, and stronger links with regional activity.

10. European Music Therapy Day

The continued development of European Music Therapy Day was reviewed, including creation of a new website preserving historical materials. Challenges around participation and coordination were acknowledged. The 2024 theme, Music Therapy & Mental Health, was confirmed, with encouragement for culturally adapted national engagement and ethical awareness in media use.

11. European Music Therapy Standards (EMTS): finalisation phase

The EMTS Commission presented the near-final standards, based on six years of Europe-wide data collection. The standards are competency-based, aligned with the European Qualifications Framework, and framed as recommended rather than regulatory. Publication was scheduled ahead of full presentation and discussion at the 2025 European Conference in Hamburg.

12. Codes of Ethics: renewal agreed

It was unanimously agreed to develop two separate codes of ethics:
– one for professional music therapists
– one for EMTC as an organisation, including associations, Country Representatives, and governance structures
A committee of ethics and potential legal consultation were identified as necessary next steps.

13. Governance and membership procedures (confidential matters)

Governance-related discussions concerning membership status and procedural reassessment were conducted in accordance with statutes and due process. Decisions were taken by formal vote. Details are intentionally excluded from this public summary, with outcomes reflected only through subsequent membership status listings.

14. Small-group work: organisational reflection

Structured group discussions addressed communication, inclusion, use of technology (including AI), regional structure, public engagement, and internal procedures. Common themes included the need for clearer guidance for Country Representatives, improved sharing of documents, investment in professional communication, and balancing effectiveness with wellbeing.

15. Future elections and leadership transition (2025)

Procedures and timelines were confirmed for the 2025 General Assembly, including elections for the Core Board and Regional Coordinators, voting on awards, and selection of a future European Conference host. It was announced that the current Core Board would not stand for renewal, and a supported transition process was committed to.

16. Future General Assemblies and planning

The 2025 General Assembly was confirmed to take place in conjunction with the Hamburg European Music Therapy Conference. Financial support mechanisms and streamlined agendas were discussed to reduce burden and improve participation.

17. Closing synthesis and forward tasks

Key tasks for the coming year were summarised, including COST Action submission, decisions on investment of reserves, clarification of membership procedures, renewal of ethical codes and by-laws, preparation for elections, and improved digital infrastructure for document sharing and archives.

Liepāja, Latvia — 13th-14th May 2023

1. Meeting format and participation

The General Assembly took place in a hybrid format, with strong in-person attendance alongside online participation. This was the first largely face-to-face General Assembly since the COVID-19 pandemic, and procedures for hybrid participation were confirmed.

2. Organisational overview and Board activity (2022–2023)

The President reported on a year of intensive Board activity, largely conducted online to reduce costs. Key areas included collaboration with ECArTE, involvement in European policy discussions, engagement with WFMT initiatives, preparation for the 2025 European Music Therapy Conference in Hamburg, and continued advocacy at EU level, including participation in European Commission stakeholder events.

3. Strategic priorities and agenda for 2024

Proposed priorities included updating the ethical code, producing a clear EMTC cover letter for national advocacy, strengthening participation in EU policy platforms, increasing political engagement, and exploring EU funding opportunities, with emphasis on inclusivity beyond EU member states.

4. Financial report and budget

The Treasurer presented the financial report for 2022–2023, noting high costs related to website redevelopment, accountancy, and publications, alongside savings achieved through online meetings. Membership levels were reported as stable. The need for the earlier increase in the membership fee (from €1 to €1.50 per association member) was reaffirmed. The report and proposed budget were approved unanimously.

5. Membership overview and representation

Changes in Country Representatives were noted, with a significant number of new representatives welcomed. Responsibilities and expectations of Country Representatives were reaffirmed, including neutrality, voluntary commitment, and communication between EMTC and national associations.

6. Country situation reports (overview)

Brief national updates highlighted wide variation in recognition status, training structures, and professional regulation across Europe. Common themes included ongoing efforts toward legal recognition, collaboration with other arts therapies, expansion of academic training pathways, and the importance of shared documentation and research evidence in advocacy processes.

7. Regional coordination and reports

Regional meetings for Northern, Middle, and Southern Europe focused on diversity of approaches, shared learning, communication challenges, and the need for clearer definitions of music therapy. Priorities included CPD collaboration, website visibility, PR coordination, and support for recognition processes.

8. Action Teams: reports and priorities

Reports were received from Action Teams covering CPD, recognition, research, accessibility, public relations, and supervision. Key issues included large variation in CPD and supervision requirements, the need for clearer definitions, improved data collection, stronger inter-team collaboration, and ongoing work on accessibility and inclusion, particularly for countries facing financial or political challenges.

9. European Music Therapy Standards (EMTS): presentation and next steps

The EMTS Commission presented the outcomes of a large Europe-wide survey, confirming a competency-based, bottom-up approach aligned with the European Qualifications Framework. EMTC’s role was reaffirmed as recommending, not regulating, standards. The standards were framed as a living document, with formal international presentation scheduled for July 2023 and national dissemination to follow.

10. Statutes: revision and approval

Updated statutes were presented in response to changes in Belgian law. Procedures for online notarial approval were explained. Amendments, including provisions related to liquidation and governance, were approved unanimously, with a formal online notarial vote scheduled for June 2023.

11. Ethics, advocacy, and professional support

Small-group work identified priorities including development of clearer definitions of music therapy, increased visibility of the code of ethics, creation of plain-language ethical guidance, mediation and support in cases of national conflict, and production of advocacy tools such as cover letters and FAQs.

12. European Music Therapy Day and public communication

European Music Therapy Day was reviewed positively, with agreement to continue shared responsibility across countries. Improved coordination of themes, materials, translations, and timelines was emphasised, alongside stronger use of social media and the EMTC website.

13. Hosting future General Assemblies

As no bids had yet been received for hosting the 2024 General Assembly, the deadline was extended. Financial support of up to €5,000 was confirmed. Revised guidance for hosting was shared, including options for reduced host burden, alternative accommodation models, and flexible formats.

14. Procedures for Country Representative elections

Procedures for electing new Country Representatives and substitutes were clarified, including minimum term expectations, documentation requirements, and the importance of clear communication and neutrality. The need to keep substitute representatives informed was emphasised.

15. Plenary synthesis and key directions

Key cross-cutting priorities identified included:
– development of European and national definitions of music therapy
– expansion of FAQs and recognition documentation
– dissemination and future use of EMTS
– strengthening research and recognition databases
– updating and increasing visibility of the ethical code
– improved coordination between Action Teams, regions, and the Core Board

16. Contextual and humanitarian reflections

Reflections on crisis response and mutual awareness highlighted the limits of EMTC’s operational capacity alongside the importance of solidarity, communication, and contextual sensitivity between countries. The value of in-person connection and shared presence was strongly affirmed.

Edinburgh, Scotland — 7th-8th June 2022

1. Meeting context and format

The General Assembly took place in a hybrid format, with the majority of Country Representatives meeting in person for the first time since the COVID-19 pandemic, alongside online participation. Procedures for hybrid participation and voting were agreed and implemented.

2. Organisational overview and Board activity (2016–2022)

The outgoing President reported on six years of Core Board work, including intensive coordination, frequent Board and action team meetings, development of European Music Therapy Standards (EMTS), collaboration with ECArTE and the SATTIE project, increased student involvement, international webinars, preparation of the Edinburgh conference, and EMTC’s 30th anniversary activities. The transition from working groups to Action Teams was reaffirmed as a productive structural change.

3. Financial report and administration

The Treasurer presented the financial accounts, which were approved unanimously. Expenditure related primarily to website renewal, accountancy, and Core Board travel. Administrative and banking issues in Belgium were reported as resolved, with ongoing professional accounting support confirmed.

4. Membership overview and representation

Membership developments were noted, including the confirmation of Romania as a new member country and Ukraine as an observing member. Changes in Country Representatives and succession arrangements were acknowledged. Issues related to representation in countries with multiple associations were discussed at a structural level, with encouragement to develop umbrella or collaborative national processes.

5. European Music Therapy Standards (EMTS): development and direction

The EMTS project was reviewed in depth, including its evolution from the former EMTR, the Europe-wide training survey (78 responses from 116 programmes), and the shift toward a bottom-up, inclusive approach to recommended standards for safe and effective practice. EMTC’s role was reaffirmed as recommending rather than regulating standards. EMTS findings and future plans were scheduled for presentation and discussion at the conference.

6. Communication, inclusion, and accessibility

The importance of inclusive processes, reflective practice, and accessibility was emphasised across discussions. Issues included linguistic accessibility, financial barriers to participation, access to conferences and publications, and equitable engagement of smaller countries and associations.

7. Country situation reports (overview)

Brief national updates highlighted developments in recognition, training, research, and professional roles across multiple countries. Written reports were incorporated into EMTC records, with examples of progress in healthcare recognition, education initiatives, and international collaboration noted.

8. Regional coordination and elections

Regional meetings were held for Northern, Central, and Southern Europe. New Regional Coordinators were elected as follows:
– Northern Region
– Central Region
– Southern Region
Regional priorities included improved communication, cross-border collaboration, support for supervision and training, and development of regional initiatives.

9. Action Teams: review and continuation

Reports were received from Action Teams covering accessibility, recognition, research, CPD, supervision, public relations, and collaboration. Mandates, membership, and next steps were clarified. A new Accessibility Action Team was established to address financial, linguistic, digital, and structural barriers to participation within EMTC activities.

10. Research, CPD, and supervision

Progress was reported on CPD guidelines, supervision mapping, and research data collection and dissemination. It was agreed that further questionnaires and comparative analysis would inform future recommendations, with results to be shared via the EMTC website.

11. Website development and communication

The updated EMTC website and corporate design were reviewed. Continued development of content, including EMTS materials, research resources, and national information, was agreed. Public-facing communication and visibility were reaffirmed as shared responsibilities across regions and Action Teams.

12. Board elections and appointments

Two candidate teams presented proposals for the new Core Board. Following a vote by eligible Country Representatives, a new Core Board was elected to take office:
– President
– Secretary General
– Treasurer
Arrangements for handover and transition from the outgoing Core Board were agreed.

13. EMTC Award

Following a vote, the EMTC Award was granted jointly to Gary Ansdell and Mercedes Pavlicevic, recognising their significant contribution to music therapy in Europe. It was agreed to review procedures for future award voting, including consideration of a Lifetime Achievement Award.

14. Future General Assemblies and conferences

It was confirmed that EMTC could provide financial support of approximately €5,000 for the organisation of a future General Assembly. The deadline for bids to host a forthcoming General Assembly was set as 1 October 2022, with encouragement to consider cost-effective and accessible formats. Proposals for hosting the 2025 European Music Therapy Conference were presented for future consideration.

Online (via Zoom) — 14th-15th May 2021

1. Extraordinary context and meeting format

The General Assembly was held online for a second consecutive year due to the COVID-19 pandemic. Procedures for online participation and voting were confirmed, with acknowledgement of the limitations of online dialogue and the importance of maintaining organisational continuity.

2. Organisational overview and Board activity (2020–2021)

The President reported on an intensive year of activity, including frequent Core Board and Board meetings, extensive EMTS Commission work, regional and action team meetings, collaboration with ECArTE and the SATTIE project, and significant advisory and networking work across Europe. Internal and external communication and support for Country Representatives were emphasised.

3. Strategic priorities for 2021–2022

Agreed priorities included finalising and publishing European Music Therapy Standards (EMTS) recommendations, completing revision of statutes and by-laws, launching a redesigned EMTC website, strengthening political and public communication, conducting mapping exercises on financing and professional contexts, supporting Action Teams, planning EMTC’s 30th anniversary, and preparing the 2022 General Assembly in Edinburgh.

4. Membership overview and data collection

It was noted that EMTC consists of member associations rather than individual practitioners. Challenges in accurately tracking the number of music therapists represented across countries were discussed. Country Representatives were tasked with submitting updated data on the number of associations and individual music therapists represented in their countries, and country report templates were to be revised accordingly.

5. Financial report and budget

The financial report and proposed budget for 2021 were presented and accepted. Income reflected the previously agreed increase in membership fees from €1 to €1.50 per association member. Reduced travel costs due to online meetings were noted, with acknowledgement that future in-person meetings would require reintroducing travel and accommodation costs into forward budgets.

6. Regional coordination and roles

Reports from Northern, Middle, and Southern Europe highlighted frequent regional meetings, mutual support during the pandemic, and ongoing challenges around recognition, communication, and the role of Country Representatives. Work on a clearer job description for Country Representatives was presented and welcomed as a valuable governance tool.

7. European Music Therapy Standards (EMTS): progress and next steps

The EMTS Commission reported significant progress, moving from data collection to analysis and synthesis of the Europe-wide education survey. Work focused on developing minimum suggested standards for clinically qualifying music therapy training, framed around competencies and aligned with the European Qualifications Framework. EMTC’s role was reiterated as recommending standards rather than regulating practice.

8. Action Teams: review and development

Reports were received from Action Teams covering research, CPD, supervision, recognition, and public relations. Progress included development of CPD recommendations, mapping of regulated countries, research data collection at doctoral and post-doctoral level, and strengthened public communication through digital media. Membership of Action Teams was updated, and continued flexibility of participation was agreed in light of ongoing pressures.

9. Guidelines and professional support during COVID-19

Draft guidelines for online music therapy practice, developed by the Southern Regional group, were presented and discussed. The importance of safeguarding quality, ethics, and informed consent in online work was emphasised. It was agreed that these guidelines should form part of a broader series of EMTC recommendations.

10. Research, care guidelines, and knowledge sharing

Updates were given on the collection of national care guidelines and evidence-based recommendations, with agreement to host this material on the EMTC website. Links between EMTS, research activity, and clinical guidance were highlighted as an area for continued integration.

11. Vision, mission, and future directions

Breakout discussions explored current trends in music therapy practice, interdisciplinary collaboration, innovation in response to COVID-19, and the future identity of the profession. Key themes included recognition, visibility, ethical and safe practice, inclusion and diversity, collaboration with other arts therapies, and strengthening EMTC’s role as a stable European voice.

12. Board elections and future leadership planning

Procedures and timelines for elections of the Core Board and Regional Coordinators at the 2022 General Assembly were clarified. Applications were required by 1 February 2022, supported by a shared vision and plan for EMTC’s next three-year period.

13. EMTC Awards and anniversary planning

The process for nominating candidates for the EMTC Award and Lifetime Achievement Award was outlined, with voting to take place at the 2022 General Assembly. Planning for EMTC’s 30th anniversary celebrations in Edinburgh was initiated.

14. Future General Assemblies

It was confirmed that the 2022 General Assembly would take place in Edinburgh in conjunction with the European Music Therapy Conference, likely over 1.5–2 days prior to the conference.

Online (via Zoom) — 9th May 2020

1. Extraordinary context and meeting format

The General Assembly was held online for the first time due to the COVID-19 pandemic. Procedures for online participation and voting were agreed, acknowledging limitations to dialogue while ensuring continuity of governance.

2. Organisational overview and Board priorities (2019–2020)

The President reported on Core Board activity, including frequent online meetings, closer support for Regional Coordinators and Country Representatives, advisory work with national associations and training programmes, collaboration with other European arts therapy bodies (including ECArTE), and continued development of the EMTC website. Revision of statutes and by-laws and progress on European Music Therapy Standards (EMTS) were identified as central areas of work.

3. Strategic priorities for 2020–2021

Agreed priorities included completion and publication of the EMTS education survey analysis, development of recommendations for safe and effective clinical practice, finalisation of revised statutes and by-laws, improved internal and external communication (including political and PR activity), continued support of action teams, and preparation for the 2021 General Assembly.

4. Financial report and cost pressures

The Treasurer presented the 2019 financial report, which was accepted. High costs associated with statutory revisions and accounting in Belgium were noted. While alternatives were discussed, no immediate changes to registration country or accountants were agreed.

5. Membership fees: increase approved

It was agreed by vote to increase the EMTC membership fee from €1 to €1.50 per member, with 30% of fees allocated to supporting the organisation of the General Assembly. The need for clearer communication about the use and impact of fees was acknowledged, particularly in light of COVID-19 pressures on national associations.

6. Statutes and by-laws: amendments approved

Revised statutes and by-laws were presented, with particular attention to procedures when a Country Representative resigns without a successor. An amendment allowing the Board to appoint a temporary substitute until the next General Assembly or regional meeting was approved by clear majority.

7. Regional reports (overview)

Written reports from Northern, Central, and Southern Europe were received. Common themes included uneven communication, varied national impacts of COVID-19, and the need for stronger regional coordination.

8. Action teams: reports and continuation

Reports were received from action teams covering research, CPD, supervision, recognition, public relations, and collaboration with other arts therapies. Membership of each action team was confirmed, with flexibility agreed for varying levels of participation due to pandemic-related pressures.

9. European Music Therapy Standards (EMTS): education survey progress

The EMTS Commission reported on analysis of the Europe-wide education survey, with 76 responses from 116 training programmes (66%). Work focused on identifying shared knowledge, skills, and competencies across diverse training models. It was reiterated that EMTC’s role is to recommend, not regulate, standards for safe and effective practice.

10. Membership support and ethics during COVID-19

Experiences from multiple countries highlighted significant professional and economic challenges. The importance of ethical considerations, safe online practice, and support for both service users and music therapists was emphasised. A PR action team flyer addressing music therapy under COVID-19 conditions was commissioned.

11. Website redevelopment and digital communication

Renewal of the EMTC website was identified as a priority. Options for platforms, content strategy, translation, and use of social media were discussed. It was agreed that clarity of purpose and target audience should guide further development before major investment.

12. Visibility and advocacy: shared responsibility

Small-group discussions emphasised the role of Country Representatives as ambassadors for music therapy and EMTC. Agreed approaches included sharing clear descriptions of music therapy, using short videos and case examples, strengthening social media presence, and improving communication between action teams and regions.

13. Future General Assemblies

The deadline for bids to host the 2021 General Assembly was confirmed as 31 August 2020, with recognition that an online or hybrid format might again be necessary due to ongoing pandemic uncertainty.

Aalborg, Denmark — 25th–26th June 2019

1. Organisational overview and priorities

The President reported on Core Board activity since 2018, including consolidation after Trapani, improved internal communication, strengthened roles for Regional Coordinators, collaboration with other European arts therapy organisations, advisory work to national associations, and continued redevelopment of statutes and by-laws. Strategic priorities for 2019–2020 were confirmed, including completion of the education survey, development of European Music Therapy Standards (EMTS), revision of statutes and by-laws, improved communication strategy, and transformation of working groups into action-oriented teams.

2. Membership overview and representation

An overview of member countries and representation was presented. Changes in Country Representatives were noted, and observer and full membership statuses were confirmed at an organisational level.

3. Financial report and host country guidelines

The Treasurer’s report was presented and accepted. Updated guidelines for General Assembly host countries were noted, including a revised requirement to host Country Representatives for two nights rather than one.

4. Regional coordination and communication

Regional Coordinators reported on improved use of online meetings, increased regional communication, and remaining challenges in information flow to Country Representatives. Continued development of regional structures and regular meetings was supported.

5. European Music Therapy Standards (EMTS): progress and direction

The EMTS Commission reported on ongoing work following the decision to place the EMTR on hold. It was confirmed that the EMTR scheme would be formally closed if no legal barriers were identified. The EMTS Commission was mandated to analyse survey data on music therapy education and to develop suggested competencies and learning outcomes for safe and effective practice across Europe, expressed as guidance rather than regulation.

6. Education survey and standards development

It was reported that the Europe-wide survey of music therapy education and training had received 78 responses and was under analysis. Results were to inform EMTS guidance and future collaboration with national associations, with publication planned once complete.

7. Action teams: restructuring of working groups

It was agreed to transform working groups into action teams, each with clearly defined aims, tasks, responsibilities, outputs, implementation plans, and communication strategies, in order to improve effectiveness and visibility of outcomes.

8. Action team priorities and next steps

Action teams reported on planned work in the areas of research, CPD, collaboration with other arts therapies, recognition, public relations (including European Music Therapy Day), and standards development. Clear next steps, data collection plans, and timelines were agreed across teams.

9. By-laws and statutes: revision and approval

Targeted amendments to the EMTC statutes and by-laws were discussed and approved unanimously. Changes clarified the association’s domicile, social objectives, representation procedures, membership withdrawal, fee structures, and Board eligibility criteria. Translation and publication of updated documents were agreed.

10. Board elections and appointments

The existing Core Board (President, Vice-President/Secretary General, Vice-President/Treasurer) stood for re-election and was unanimously elected for a further three-year term. Regional Coordinators for Northern, Central, and Southern Europe were also re-elected.

11. European Music Therapy Conference 2022

It was confirmed that Edinburgh, Scotland had been selected as the host city for the 2022 European Music Therapy Conference through an online voting process. Concerns about geographical balance were noted, and it was agreed that future selection processes should allow more in-depth discussion and consideration of regional rotation.

12. European Music Therapy Conference 2019 (Aalborg)

Final organisational updates were shared regarding the 2019 Conference, including scientific programme, dissemination activities, and coordination between EMTC and conference organisers.

13. European Music Therapy Day and public relations

European Music Therapy Day was reviewed as an ongoing visibility initiative. Action teams were tasked with broadening public relations strategies, developing social media presence, and aligning messaging across countries.

14. General Assembly structure and financing

The structure and length of future General Assemblies were discussed, including the possibility of extending to two full days. Financial implications, accommodation costs, membership fee levels, and alternative funding strategies were explored. No immediate changes were adopted.

15. International collaboration

Ongoing collaboration with the World Federation of Music Therapy (WFMT) was noted. It was agreed that EMTC would continue engagement and could nominate candidates for WFMT roles under the revised WFMT structure.

16. Future General Assemblies and planning

No bids had yet been received for the 2020 General Assembly. A revised deadline for bids was confirmed, with provision for online voting if required.

17. EMTC Awards

Two awards were agreed unanimously:
– EMTC Award to Hanne-Mette Ridder
– Lifetime Achievement Award to Heidi Fausch

Trapani, Italy — 5th-6th May 2018

1. Organisational overview and priorities

The President reported on Core Board activity during 2017–2018, including increased frequency of meetings, clarification of responsibilities and timelines, improved use of the EMTC website and shared email systems, and strengthened collaboration between the Core Board, Regional Coordinators, and Country Representatives. The SWOT analysis undertaken in 2017 was used to inform working group priorities.

2. Strategic priorities for 2018–2019

Key priorities were agreed, including completion of the European training survey, preparation for the 2019 General Assembly and European Conference in Aalborg, renewed mapping of national registers and qualifications, continued work toward European standards for training and clinical practice, revision of statutes and by-laws, and improved communication between professional and educational associations.

3. Membership overview and voting eligibility

Membership fees and voting eligibility were reviewed. Countries with unpaid membership fees were noted as ineligible to vote at this General Assembly in line with EMTC rules. The importance of timely fee payment for organisational functioning was reaffirmed.

4. Financial report and budget

The Treasurer presented the financial report for 2017–2018, noting reduced expenditure compared to the previous year and stable income from membership fees. The proposed budget for 2018 was reviewed and accepted.

5. Country situation reports (overview)

Brief national updates highlighted developments in professional recognition, training, regulation, and employment contexts. Several countries reported progress in governmental recognition, higher education approval, or professional classification. Ongoing challenges included internal association divisions, classification issues within healthcare systems, and access to professional roles in education.

6. European Music Therapy Standards (EMTS): development work

The EMTR remained on hold and continued under the revised framework of European Music Therapy Standards (EMTS). Progress on a Europe-wide survey of training programmes was reviewed, with Country Representatives tasked to ensure completion by training providers. It was agreed that survey data would be processed anonymously and presented at the 2019 European Conference.

7. Mapping of national registers and qualifications

It was agreed to publish, on the EMTC website, links to national lists or regulatory bodies identifying qualified music therapists, without publishing individual names, in order to respect data protection requirements and reduce maintenance burden.

8. Strategic reflection and goal clarification

Building on the 2017 SWOT analysis, structured group work was undertaken to clarify EMTC goals. It was agreed that future goals should be SMART, better communicated to members, and regularly monitored. The Core Board committed to developing a questionnaire to clarify unclear goals and support refinement.

9. Research and knowledge exchange

The research working group reported on plans to map doctoral-level music therapy research across Europe. It was agreed that EMTC would not attempt to maintain a central research database, but instead develop a webpage linking to national research resources, with Country Representatives responsible for providing updates.

10. Recognition and qualification processes

Working groups reported on progress in collecting data on national recognition and qualification pathways. It was agreed to analyse existing data, issue follow-up questionnaires, and strengthen collaboration between recognition, EMTS, CPD, and arts therapies working groups.

11. Statutes, by-laws, and membership procedures

Inconsistencies between statutes and by-laws were identified. The Core Board committed to preparing revised proposals for legal and ethical consistency, with the aim of presenting changes for voting at the 2019 General Assembly. Revised membership procedures were presented, including requirements for documentation in English and clearer eligibility checks.

12. Board elections and appointments

The current Core Board and Regional Coordinators indicated their willingness to stand for a further three-year term. Country Representatives were invited to submit alternative proposals by October 2018, using a standardised proforma to be developed by the Core Board.

13. European Music Therapy Conference 2019 (Aalborg)

Preparations for the Aalborg 2019 Conference were presented, including dates, keynote speakers, abstract deadlines, and plans for an interactive EMTC forum. Country Representatives were encouraged to promote the conference nationally.

14. European Music Therapy Conference 2022: call for hosts

A call was issued for proposals to host the 2022 European Music Therapy Conference, with a submission deadline of 31 October 2018 and provision for electronic voting.

15. European Music Therapy Day

European Music Therapy Day was reviewed as a successful visibility initiative. Further development was encouraged, including stronger PR strategies, collaboration with conferences, and expanded public-facing materials.

16. Working groups: review and continuation

Working groups covering CPD, ethics, recognition and qualification, arts therapies collaboration, research, EMTS, website development, and Music Therapy Day reported on progress. Mandates were reaffirmed, new members welcomed, and next steps clarified.

17. International collaboration and conflict-of-interest awareness

Collaboration with international organisations, including WFMT, was discussed. The need for clear procedures to manage potential conflicts of interest and ensure transparency in representation and funding decisions was acknowledged, with further consideration delegated to the Core Board.

18. Future General Assemblies and meeting format

The format and duration of future General Assemblies were reviewed, with broad support for extending meetings where feasible to reduce workload intensity. Dates for the 2019 General Assembly in Aalborg were confirmed.

Ede, Netherlands — 27th–28th May 2017

1. Organisational overview and Board priorities

The President reported on the first year of work of the new Core Board, with priorities including stabilising financial procedures, renewing internal communication, continuing website redevelopment, reviewing EMTR processes, clarifying General Assembly procedures, strengthening the role of Regional Coordinators, and supporting collaboration across countries. A reflective review of the previous Core Board’s legacy was undertaken as part of this process.

2. Membership overview and representation

EMTC reported 29 member countries and 42 member associations, representing approximately 5,936 music therapists. Turkey and Slovenia continued as observing members. Seven new Country Representatives were confirmed, reflecting ongoing renewal of national representation.

3. Financial report and budget

The financial report for 2016 and the budget for 2017 were presented and approved. Income projections were aligned with membership numbers. Core Board expenses, including Music Therapy Day, were reviewed, and the need for transparent budgeting was reaffirmed.

4. Country situation reports (overview)

Brief country updates were shared, with more detailed reports available on the EMTC website. Common themes included professional development, recognition efforts, regulation challenges, and national organisational changes.

5. Role and tasks of Regional Coordinators

The future role of Regional Coordinators was discussed and clarified. Agreed priorities included improving communication between Country Representatives and the Board, facilitating regional exchange (including online meetings), supporting countries that are not yet EMTC members, and strengthening regional collaboration in line with EMTC statutes.

6. European Music Therapist Register (EMTR): review and reframing

Following review by the EMTR Commission, it was agreed that the existing EMTR lacked sufficient credibility and usefulness for members. The register was reframed as European Music Therapy Standards (EMTS), with a revised aim focused on identifying nationally recognised standards of qualification and practice rather than operating a centralised European register.

7. EMTS development tasks

Two concrete development tasks were agreed:
– mapping and publishing national qualification and registration standards on the EMTC website, including information on how practitioners can be identified nationally
– initiating a comparative analysis of European music therapy training curricula, with a view to developing shared standards of proficiency articulated in competencies rather than credit hours

8. Strategic reflection and SWOT analysis

Results of a comprehensive SWOT analysis were presented and discussed. Key issues identified included lack of financial resources, unclear goals, limited visibility, slow communication processes, and uneven engagement across countries. It was agreed that EMTC should work toward clearer, SMART long-term goals supported by annual objectives.

9. Communication platforms and visibility

Website updates and simplification were reviewed. It was agreed to develop an official EMTC public Facebook page, moderated by Regional Coordinators, to support visibility and information-sharing. Country Representatives were asked to ensure accuracy of national information online.

10. European Music Therapy Day

European Music Therapy Day was reviewed positively, with data indicating broad participation and public reach. The 2017 theme, “Hearing Your Voice”, and the date 15 November 2017 were confirmed. Further creative collaboration across countries was encouraged.

11. Future General Assemblies

A proposal to host the 2018 General Assembly in Italy (Trapani) was presented and unanimously approved, with dates confirmed for early May 2018.

12. European Music Therapy Conference 2019 (Aalborg)

Preparations for the 11th European Music Therapy Conference in Aalborg were presented, including dates, theme (Fields of Resonance), organisational partners, and key deadlines. Reduced conference fees for members of EMTC associations were proposed for further discussion with conference organisers.

13. Working groups: review and continuation

Reports were received from working groups covering ethics, CPD, Music Therapy Day, recognition and qualification, website development, research, and collaboration across arts therapies. Mandates were reviewed, new members welcomed, and priorities for the coming year clarified.

14. International links and representation

Potential international connections, including engagement with WFMT and other partners, were discussed at a strategic level. No immediate structural changes were agreed.

Vienna, Austria — 4th–5th July 2016

1. Organisational overview and transition

The outgoing President reported on Core Board work during 2015–2016, structured around visibility and exchange, recognition, and registration. Key activities included administration, communication, knowledge exchange among Country Representatives, preparation and delivery of the Vienna 2016 Conference, and planning for leadership transition.

2. Membership overview and representation

EMTC reported 28 member countries and 45 member associations, representing approximately 5,939 music therapists. Six new Country Representatives were confirmed. Observer status arrangements continued for selected countries.

3. Financial report and budget

The financial report for EMTC and EMTR was presented and approved. Income from membership fees was confirmed, Core Board costs were reviewed, and a positive overall balance was reported across current and savings accounts.

4. European Music Therapist Register (EMTR): strategic review

The EMTR Commission reported on low uptake and limited impact of the register, despite its influence on guidelines and standards discussions. Key concerns included inclusivity, affordability, trust-based governance, supervision requirements, and variation in national systems. Multiple future pathways were discussed, including revision, redevelopment, or suspension.

5. Decision to place EMTR on hold

Following extensive discussion, it was agreed by vote to place the EMTR on hold while further mapping, consultation, and development work is undertaken to create a more robust and widely applicable framework.

6. Board elections and appointments

A new Core Board was elected to take office:
– President
– Vice-President (Secretary General)
– Vice-President (Treasurer)
The election followed presentation of the proposed team and discussion, with a clear transition from the outgoing Core Board.

7. Regional coordination

Regional meetings were held for Northern, Middle, and Southern Europe. Recognition processes, communication challenges, and national diversity in regulation and training were discussed. New Regional Coordinators were appointed where required to support continuity and communication.

8. Future General Assemblies and conferences

The Netherlands was approved as host country for the 2017 General Assembly. Aalborg, Denmark, was confirmed as the host city for the 2019 European Music Therapy Conference.

9. European Music Therapy Conference 2016 (Vienna)

Final preparations and delivery of the Vienna 2016 Conference were reviewed, including plenary contributions, working group presentations, and organisational coordination between EMTC and conference hosts.

10. Working groups: review and restructuring

Reports were received from working groups covering ethics, CPD, recognition and qualification, EMTR, website development, research, Music Therapy Day, and collaboration across creative arts therapies. Some groups were concluded, others continued with revised mandates, and membership was updated.

11. Website redevelopment and communication

Progress toward relaunching the EMTC website was reviewed. Responsibility for content editing was transferred to Regional Coordinators to streamline updates and improve accuracy. Completion was planned once functionality was fully stable.

12. Strategic priorities for the coming period

Priority areas identified for 2016–2017 included:
– reassessing the role and future of the EMTR
– improving understanding of regulation and recognition across Europe
– strengthening collaboration with international partners
– mapping music therapy training courses in Europe
– developing a new EMTC logo

13. European Music Therapy Day

Continuation of European Music Therapy Day was confirmed as a visibility initiative, with emphasis on student involvement, collaboration with EAMTS, and alignment with wider international music therapy initiatives.

14. Future working structures

The definition, scope, and leadership of working groups were clarified. Collaboration across countries to support funding applications and shared projects was identified as a potential future area of work.

Würzburg, Germany — 16th–17th May 2015

1. Organisational overview and strategic focus

The President reported on Core Board work during 2014–2015, structured around three strategic themes: recognition, registration, and visibility and exchange. Key activities included administration, EMTR streamlining, publication and dissemination work, engagement with European institutions, preparation for the Vienna 2016 Conference, development of the EMTC website, and coordination of working groups.

2. Membership overview and representation

EMTC reported 28 member countries and 43 member associations, representing approximately 5,700 music therapists. Several new Country Representatives were confirmed. Observer participation from Israel resumed, with the intention to return to full membership in the future.

3. Financial report and budget

The financial reports for EMTC and EMTR for 2014 were presented and approved, along with the provisional budget for 2015. Income was confirmed as membership fees based on association membership numbers. Core expenditures related primarily to meetings, administration, accounting, website maintenance, and General Assembly travel. Financial stability was reported.

4. Regional coordination reports

Reports from Northern, Middle, and Southern Europe highlighted ongoing challenges in communication, recognition, and registration. Common themes included uneven progress toward national recognition, difficulties with title protection, and the need for continued information-sharing and collaboration between countries.

5. European Music Therapist Register (EMTR): status and review

The EMTR Commission reported on the register’s development since its operational launch. Uptake remained limited, with no new applications received in 2015. Reasons identified included cost, perceived lack of added value, and mismatch between EMTR criteria and national training systems. The necessity, accessibility, and future direction of the EMTR were formally questioned, and Country Representatives were tasked with consulting their national associations and feeding back views.

6. EMTR alignment with national registration systems

Examples from several countries were presented to illustrate how national registration systems relate to EMTR standards. It was agreed to explore pathways for recognising national registration systems that meet EMTR-level competencies, with further work required on criteria, procedures, and fee structures.

7. European Music Therapy Conference 2016 (Vienna)

Preparations for the Vienna 2016 Conference were presented, including dates, scientific and organisational structures, sustainability aims, ethical considerations, and reduced-fee mechanisms linked to national economic contexts. The General Assembly confirmed its role in supporting conference governance and content.

8. Website redevelopment and digital communication

Progress on the EMTC website was reviewed, including correction of content, creation of an archive section, and clarification of responsibilities for updates. It was agreed to proceed with a website redesign, with a small regional working group mandated to lead the process and liaise with Country Representatives.

9. European Music Therapy Day

The first European Music Therapy Day (15 November 2014) was evaluated positively as a visibility initiative. It was agreed to continue the project, retaining the same platform and adapting themes annually, with coordination via Country Representatives.

10. Publications and knowledge exchange

A special print edition of Approaches focusing on professional development pathways was approved for subsidy by EMTC, up to a defined financial limit. The publication was positioned as a tool for visibility, advocacy, and shared learning across Europe.

11. Working groups: review and continuation

Reports were received from working groups on website development, ethics, recognition, CPD, vision and mission, European Music Therapy Day, and conference preparation. Mandates were confirmed, leadership clarified, and new tasks defined for the coming year, including development of a SWOT analysis and preparation of strategic recommendations.

12. Future leadership planning

The structure, workload, and expectations of Core Board roles were clarified in preparation for leadership transition. Member countries were encouraged to propose candidates for the new Core Board to be elected at the 2016 General Assembly, with a defined transition process agreed.

13. Future General Assemblies and conferences

Deadlines were confirmed for nominations, conference hosting proposals, and future General Assembly locations. Planning for the post-2016 period was formally initiated.

Luxembourg — 17th–18th May 2014

1. Organisational overview and priorities

The President reported on stabilisation of EMTC operations during the second Board term, including administration, finances, membership coordination, website development, EMTR oversight, exchange via newsletters, and preparation for the Vienna 2016 Conference. Key strategic themes were reaffirmed: recognition, sharing, collaboration, and visibility.

2. Roles and responsibilities within EMTC

Responsibilities of the Core Board, Country Representatives, and regional structures were clarified. Emphasis was placed on two-way communication between EMTC and national associations, active participation of Country Representatives, and the Board’s role in filtering information and executing decisions.

3. Communication platforms and internal exchange

The EMTC website was confirmed as the primary external platform. SharePoint was formally closed due to limited usefulness, and alternative low-administration solutions for internal exchange (including possible social media use) were explored.

4. Membership overview and representation

Membership growth was reported, with 28 member countries and 42 associations representing approximately 5,400 music therapists. Changes in Country Representatives were noted across several countries. Observer status and procedures for confirmation of representation were reaffirmed.

5. Financial report and budget

The Treasurer presented and the Assembly approved the 2013–2014 financial report and forward projections. EMTC finances were reported as stable, with a positive balance. EMTR finances were reported separately. Bank transfer was confirmed as the standard payment method for membership fees.

6. Regional coordination reports

Regional Coordinators from Northern, Central, and Southern Europe reported on communication patterns, recognition processes, training standards, VAT and reimbursement issues, and efforts toward stronger regional collaboration. No structural changes were agreed.

7. European Music Therapist Register (EMTR): restructuring

Progress and challenges in EMTR implementation were reviewed. It was agreed to remove BA and MA titles and retain a single EMTR designation. Uptake levels, supervision requirements, equity between countries, and fee levels were discussed. A vote confirmed the change to a single EMTR category.

8. European Music Therapy Conference 2016 (Vienna)

Preparations for the Vienna 2016 Conference were presented, including working groups, timelines, call for papers, publication plans, and logistical considerations. The EMTC General Assembly was confirmed to take place immediately prior to the conference.

9. By-laws and governance clarity

The importance of adherence to existing by-laws was reaffirmed, particularly regarding independence of professional associations from specific training programmes and clarity of roles within EMTC structures.

10. Working groups: reports and continuation

Reports were received from working groups on recognition, ethics, CPD, website development, vision and mission, EMTR, and Eastern Europe support. Ongoing mandates were confirmed, and gaps in activity were noted where further work was needed.

11. European Music Therapy Day: development and launch

A working group proposal for a European Music Therapy Day was presented and approved. The aim was to increase visibility and public understanding of music therapy across Europe. A provisional date of 15 November 2014 was agreed, with flexibility for national implementation.

12. Continuing professional development (CPD): data collection

The CPD working group reported on progress in collecting national CPD models. A structured comparative analysis was agreed, with defined questions, country allocations, timelines, and a plan to develop EMTR-relevant recommendations.

13. Definitions and recognition documentation

Country Representatives were asked to submit nationally approved definitions of music therapy (in English, with author and date) for inclusion on the EMTC website. Sharing of recognition pathways and regulatory models was identified as a strategic priority.

14. Future General Assemblies

A proposal from Germany to host the 2015 General Assembly in Würzburg was presented and unanimously approved.

Oslo, Norway — 6th–7th August 2013

1. Organisational overview and priorities

The President reported on the work of the Core Board and reaffirmed EMTC’s core purposes: collaboration, exchange, and professional development across Europe. Priority areas for 2013–2014 were identified as revision of procedures and by-laws, visibility and sharing, clarification of music therapy definitions, and recognition and registration.

2. Membership overview and representation

EMTC membership was reported as 28 member countries with 42 associations, representing over 5,000 music therapists. Slovakia was confirmed as a new full member. Several changes in Country Representatives were noted, reflecting ongoing renewal and consolidation of national representation.

3. Communication and digital platforms

The EMTC website and SharePoint platform were reviewed as central tools for communication and document sharing. Clear expectations were reaffirmed regarding their active use by Country Representatives, protection of login credentials, and timely submission of national information for publication.

4. Financial matters

The financial report for 2012–2013 was presented and approved. Expenditure related to meetings, administration, website maintenance, and EMTR activities was reviewed. The membership fee structure (one euro per association member) was confirmed as appropriate.

5. Regional coordination reports

Regional updates from Northern, Central, and Southern Europe addressed communication patterns, membership developments, and unresolved issues from the previous year. Applications for new membership were noted at an overview level.

6. European Music Therapist Register (EMTR): review and adjustment

The history, purpose, and current status of the EMTR were reviewed. Uptake was reported as limited, with a small number of registered therapists and applications in progress. Following consultation with member countries, it was agreed to:
– revise EMTR titles to remove academic labels
– simplify administrative procedures
– maintain existing criteria
– keep the registration fee at €200, with a reduced application fee
– improve clarity of EMTR information on the website

7. EMTR promotion and development

A promotion package for the EMTR was approved in connection with the Vienna 2016 Conference. A checklist and clearer explanatory materials were to be added to the website to support understanding and uptake.

8. Future General Assemblies

A proposal to host the 2014 General Assembly in Luxembourg was presented and approved unanimously. Dates and organisational arrangements were confirmed.

9. Revision of by-laws

Proposed revisions to the EMTC by-laws were presented, focusing on the roles of Country Representatives, Regional Coordinators, membership fees, nomination procedures, and voting processes. Following discussion, the revised by-laws were approved unanimously and scheduled for publication on the EMTC website.

10. Board elections and appointments

The Core Board (President, Vice-President/Secretary General, Vice-President/Treasurer) was re-elected for a further three-year term (2013–2016), with an explicit commitment to preparing leadership transition by 2016.
New Regional Coordinators were elected as follows:
– Northern Europe
– Central Europe
– Southern Europe

11. European Music Therapy Conference 2016 (Vienna)

Preparations for the 2016 European Music Therapy Conference in Vienna were presented, including early planning decisions and sustainability intentions.

12. Working groups and commissions

Updates were received from working groups covering CPD, research, ethics, recognition, Eastern Europe support, website development, and vision and mission. Mandates were reviewed, with continuation agreed where activity was ongoing and relevance confirmed.

13. Ethical considerations in conferences

The need for clearer ethical guidelines for conference presentations was discussed, particularly regarding the use of clinical material, consent, photography, and audio/video recordings. It was agreed that this issue should be taken forward by a working group and integrated into future conference procedures.

14. Future initiatives and networking

New initiatives were discussed, including the possibility of a Europe-wide Music Therapy Day to increase visibility and public awareness. Interest was expressed across several countries, with further exploration agreed.

Tallinn, Estonia — 2nd–3rd June 2012

1. Organisational consolidation and governance

The President reported on the consolidation of EMTC as an AISBL, including updated operational documents, regular Core Board meetings, engagement with the accountant in Brussels, and formalisation of the official domicile in Belgium. Ongoing work on geographical division, fees, bylaws, and online voting procedures was noted.

2. Communication, exchange, and digital platforms

The EMTC website and SharePoint were confirmed as the primary platforms for communication, document sharing, and exchange. Roles of administrators and webmasters were clarified, and country representatives were reminded of their responsibility to keep national information current. Continued development of website content and structure was agreed.

3. Membership overview and representation

An overview of membership was presented, including the number of member countries and associations, observer status arrangements, and recent changes in country representation. Countries with prolonged non-communication were noted at an organisational level without further action taken at this meeting.

4. Financial report and membership fees

The financial report for 2011 and the budget for 2012 were presented and approved. Membership fee principles were clarified, including the requirement that reported membership numbers correspond to fees paid. Options for donations and future financial sustainability were noted for further consideration.

5. Regional coordination reports

Regional Coordinators for Northern, Middle, and Southern Europe reported on developments within their regions, including new associations, observer memberships, communication challenges, and engagement levels. No structural changes were made at this stage.

6. European Music Therapist Register (EMTR): early implementation

It was reported that the first EMTR registrations had been completed, with further applications in process. Reduced registration fees were confirmed for 2012–2013. Certificates for registered members were approved, and the need for clear explanatory materials about EMTR titles and criteria was emphasised.

7. EMTR consultation and national feedback

Concerns and questions from member countries regarding EMTR criteria, supervision requirements, and compatibility with national registration systems were discussed. It was agreed that all country representatives would consult nationally and submit structured feedback to inform further EMTR development.

8. European Music Therapy Conference 2013 (Oslo)

Preparations for the 2013 European Music Therapy Conference in Oslo were presented, including dates, committees, and organisational responsibilities. Financial challenges related to hosting costs were acknowledged, with mitigation strategies discussed.

9. Website development and content governance

Further changes to the website were agreed, including new sections for member associations, research resources, upcoming events, and clearer screening of submitted content. It was confirmed that information should be submitted via country representatives to ensure accuracy and accountability.

10. Future European Music Therapy Conference (2016)

Proposals for the 10th European Music Therapy Conference were presented. Following a vote, Vienna, Austria, was unanimously selected as the host city for the 2016 Conference.

11. Recognition and registration: thematic focus

Recognition and registration were identified as a central strategic theme. It was agreed that documentation and examples of national recognition processes should be shared across countries to support advocacy and professional development. A dedicated newsletter edition on recognition was approved.

12. Regional meetings and restructuring

Regional meetings reviewed recognition issues, EMTR development, and communication needs. A revised regional grouping structure was agreed to ensure balanced representation and effective coordination, with minor adjustments made to accommodate individual country preferences.

13. Role of the country representative

Draft revised guidelines for the role of the Country Representative were presented. It was agreed that these would be refined over the coming year and brought to vote as a bylaw amendment at the 2013 General Assembly. Core responsibilities and expectations were clarified.

14. Working groups and commissions

Reports were received from multiple working groups, including ethics, research, CPD, recognition, website development, Eastern Europe support, and conference preparation. Mandates, priorities, and next steps were clarified, with emphasis on coordination and realistic workload planning.

15. Future planning and deadlines

Deadlines were confirmed for nominations for the EMTC Award, applications to host future General Assemblies, submission of national feedback on EMTR, and preparation for Board elections at the 2013 General Assembly.

Vienna, Austria — 28th–29th May 2011

1. Organisational status and legal structure

The President reported on the consolidation of EMTC as an international non-profit association (AISBL), including registration in Belgium, resolution of administrative complications following changes in accounting arrangements, and formal approval of a new legal domicile address.

2. Communication, exchange, and internal platforms

Persistent challenges in communication and responsiveness were noted. The importance of timely engagement by country representatives was reaffirmed. The EMTC website and SharePoint platform were reviewed as key tools for exchange, documentation, and discussion, with agreement to make fuller use of these resources.

3. Membership overview and representation

An overview of EMTC membership was presented, including the number of member countries and associations, recent changes in country representation, and confirmation of observer status arrangements. Deadlines and procedures for applying to host future General Assemblies were reiterated.

4. Financial report and budget

The financial report for 2010 and the provisional budget for 2011 were presented and approved. Changes included the appointment of a new accountant, revised reporting procedures, and clarification of payment arrangements for countries with small memberships. Financial transparency and regular reporting were emphasised.

5. Regional coordination reports

Regional Coordinators for Northern, Middle, and Southern Europe reported on communication patterns, engagement levels, and regional challenges. Issues included limited responsiveness from some countries, financial barriers to hosting meetings, and the need for workload redistribution between regions.

6. European Music Therapist Register (EMTR): implementation challenges

The EMTR Commission reported that, despite the operational launch of the register in 2010, no applications had yet been received. Barriers were identified, particularly around differences in national supervision requirements. Agreed actions included collecting detailed national data on supervision practices, producing clear explanatory materials about the EMTR, and introducing a reduced fee for the first applications.

7. Country situation reports (overview)

Brief national updates were shared on key professional developments. Common themes included progress toward legal recognition in some countries, expansion of training programmes, and continued diversity in regulatory and employment contexts. Written reports were incorporated into EMTC records.

8. Hosting and financing future General Assemblies

Practical guidance on organising and financing a General Assembly was shared, including organisational requirements, cost structures, and income-generation strategies. It was agreed to explore mechanisms for supporting countries with limited financial capacity, including possible collective contributions and revised funding models.

9. European Music Therapy Conference 2013 (Oslo)

Preparations for the 2013 European Music Therapy Conference in Oslo were presented, including organisational roles, timelines, and early planning decisions. Issues discussed included call-for-papers timing, potential funding sources, reduced fees, and recognition of conference participation as continuing professional development.

10. Working groups and thematic development

Updates were received from multiple working groups, including research, data protection, website development, Eastern Europe support, and conference preparation. Mandates, membership, and next steps were clarified, with coordination across groups encouraged.

11. EMTC website redevelopment

The structure, content, and target audiences of the EMTC website were discussed extensively. Agreed priorities included clearer presentation of EMTC’s role, improved access to working groups and member-only areas, standardised country information templates, development of an archive section, and inclusion of frequently asked questions. Country representatives committed to learning how to update content via the content management system.

12. Criteria for country representatives

Minimum criteria for country representatives were agreed, including professional training in music therapy, residence and practice in the home country, and submission of a curriculum vitae. Recommended criteria included clinical experience, English proficiency, and knowledge of national music therapy contexts. Mandatory EMTR membership for representatives was discussed and rejected at this stage.

13. Continuing professional development (CPD)

A CPD working group reported on the diversity of national CPD systems and was tasked with collecting comparative information from member countries. The aim was to develop a realistic CPD framework to support future EMTR renewal requirements.

14. Future planning and next steps

Deadlines were set for submission of documentation, funding discussions, and applications to host future General Assemblies. Further work on regional configuration, funding mechanisms, and EMTR-related processes was scheduled for the following year.

Cádiz, Spain — 4th–5th May 2010

1. Country situation reports (overview)

Country representatives shared updates on developments in training, professional recognition, and employment contexts. Common themes included alignment with the Bologna process, expansion of master’s-level training, progress toward national recognition in several countries, and ongoing challenges around protected titles and reimbursement. Several countries reported significant milestones in health ministry recognition.

2. Annual work planning and follow-up

Progress on the annual EMTC work timetable was reviewed. Limited feedback from country representatives was noted, and the need for clearer engagement and follow-through on action points was reaffirmed.

3. Support for countries with limited financial resources

The need to explore mechanisms for supporting countries with limited financial capacity was acknowledged. The Core Board was tasked with initiating further discussion and developing possible approaches.

4. Future General Assemblies

Member countries were reminded of the legal requirement for the EMTC to hold an annual General Assembly. Proposals were requested for hosting the 2011 General Assembly by a specified deadline. Luxembourg was confirmed as the host country for the 2014 General Assembly.

5. Membership procedures and financial administration

The membership renewal process was reviewed and noted to be improving. Clearer coordination between submission of membership forms and fee payments was emphasised to support efficient financial administration.

6. Website development and transition

Progress on the new EMTC website was reviewed. Country representatives were asked to update national information and promote the website within their professional networks. Closure of the old website was confirmed, with full transition to the new platform planned.

7. European Music Therapist Register (EMTR): operational launch

It was formally announced that the EMTR was now operational, marking a major milestone following several years of development. The purpose of the register was reaffirmed as supporting quality, professional mobility, and public protection, while respecting diversity of national training pathways.

8. EMTR governance and structure

The governance structure of the EMTR was confirmed, including the roles of the EMTR Commission, Registration Committee, Administrator, and Appeals and Complaints mechanisms. It was agreed to rename the “Application Committee” as the Registration Committee to ensure clarity and consistency with Minimum Standards documentation.

9. EMTR standards and categories

Minimum standards and categories of registration (EMTR-MA, EMTR-BA, Supervisor EMTR) were reviewed and clarified. Transitional arrangements were confirmed, including time-limited pathways for experienced practitioners who do not fully meet formal qualification criteria.

10. EMTR working groups

Two new EMTR working groups were established:
– Continuing Professional Development (CPD)
– Data protection and confidentiality
Each group was tasked with developing proposals and timelines for submission to the EMTR Commission.

11. Complaints, appeals, and removal from the register

It was agreed that the EMTR Commission would further develop procedures for complaints, appeals, and removal from the register, ensuring transparency, fairness, and protection of clients and the profession.

12. Board elections and appointments

The new Core Board formally took office following the leadership transition agreed in Vienna 2009. Changes to regional coordination roles were confirmed, with new coordinators appointed where required.

13. Written guidelines for future EMTC conferences

Written guidelines for organising future European Music Therapy Conferences were presented. These covered governance involvement, scientific programme structure, financial responsibilities, and communication timelines. Member countries were invited to provide feedback for refinement.

14. Financial matters

The financial accounts were presented and reviewed. Decisions were taken to open a new bank account aligned with the Treasurer’s location, manage savings more effectively, and maintain professional accounting oversight. Membership growth and financial stability were noted.

15. Working groups and commissions

It was formally agreed that EMTC commissions operate under defined mandates and working procedures. Documentation was to be updated accordingly in the by-laws or statutes, as appropriate.

16. Research, publications, and communication

A new working group on research was established to support collaboration, visibility, and dissemination across Europe. Proposals were discussed for strengthening communication through journals and a regular EMTC newsletter.

17. Eastern Europe support forum

A dedicated working group was established to address the specific needs and contexts of Eastern European countries, including development, funding challenges, and professional support, with a clear mandate and membership confirmed.

18. EMTC Award 2010

The EMTC Award for 2010 was presented to Chava Sekeles, recognising significant contribution to the development of music therapy in Europe.

Vienna, Austria — 19th–20th May 2009

1. Country situation reports (overview)

Country reports were shared and circulated in full separately. Key developments included progress toward legal recognition in several countries, expansion of master’s-level training programmes, establishment or strengthening of national registers, and continued challenges around protected professional titles and regulation. Several countries reported significant advances in recognition within healthcare systems.

2. Follow-up on action points from Nantes (2008)

Progress was reviewed on website development, consideration of EMTC membership in the World Federation of Music Therapy (WFMT), development of an annual EMTC work timeline, and clarification of voting rights for non-EU countries. It was confirmed that EMTC would not pursue WFMT membership, while maintaining professional contact.

3. Annual EMTC work timeline

A draft annual timeline outlining Core Board and organisational tasks across the year was presented. Country representatives were asked to provide feedback to refine the document, which was intended to clarify responsibilities, improve planning, and support continuity of work between General Assemblies.

4. Status of non-EU member countries

It was clarified that EMTC is recognised as a European organisation at EU level. Non-EU countries may participate as observing members but do not have voting rights within the General Assembly.

5. Board elections and appointments

Two proposed Core Board teams presented their visions and priorities. Following a closed vote by eligible delegates, a new Core Board was elected to take office after the 2010 European Conference. A structured transition period was agreed, with documentation and handover support from the outgoing Core Board.

6. Change to Board titles and structure

A proposal to revise Board titles and roles was approved. The Core Board was redefined to include a President and two Vice-Presidents (Secretary General and Treasurer), while former regional Vice-Presidents became European Regional Coordinators (North, Central, South). This change enabled continuity of leadership when the President is unavailable and clarified governance responsibilities.

7. European Music Therapy Conference 2010 (Cádiz)

Details of the 8th European Music Therapy Conference were presented, including dates, venue, call for papers, publication plans, and participation capacity. The official language was confirmed as English, with possible additional language support.

8. Future European Conferences and General Assemblies

Oslo was announced as the host city for the 2013 European Music Therapy Conference. Member countries were invited to submit proposals for hosting future General Assemblies.

9. Working groups and thematic development

Reports were presented from working groups addressing legal recognition, national regulation processes, research, ethics, international projects, and professional collaboration. These reports were designated for internal EMTC use only and informed future strategic priorities.

10. European Music Therapist Register (EMTR): development phase

Extensive work on the EMTR was presented, including definitions, application structures, processing timelines, governance arrangements, and website integration. It was confirmed that EMTR implementation would proceed in stages, supported by multiple working groups and further consultation with member countries.

11. EMTR next steps

New working groups were established to finalise application procedures, appeals processes, membership criteria, financial structures, and online presentation of the register. A further EMTR Commission meeting was planned prior to the 2010 General Assembly.

12. Website development and document management

Progress on the EMTC website was reviewed. Responsibilities for uploading and maintaining national and organisational documents were clarified. A website working group was established to guide future development, functionality, and visibility.

13. Membership procedures and financial oversight

Membership renewal procedures were reviewed and confirmed as effective. Clear coordination between country representatives, national associations, and the Treasurer was emphasised. Financial accounts for the previous year were presented, with future cost implications noted for the incoming Core Board.

14. EMTC Award

Guidelines for the EMTC Award were reviewed. Member countries were invited to submit nominations for the next award to be presented at the 2010 European Conference.

Nantes, France — 30th October 2008

1. Communication and membership responsibilities

Ongoing difficulties with communication and responsiveness from some country representatives were addressed. Clear expectations were reaffirmed regarding timely email responses, reliable contact details, and active engagement with EMTC processes. Annual payment of membership fees was confirmed as mandatory due to fluctuating national association memberships.

2. Country situation reports (overview)

Short national updates highlighted continued growth of music therapy training and practice across Europe, alongside persistent challenges in legal recognition, regulation of training standards, and protection of professional titles. Common issues included unregulated practice, diverse training routes, and uneven progress toward national registration systems.

3. Regional meetings (North, Middle, South Europe)

Regional discussions identified shared concerns about communication flow, workload distribution, and clarity of EMTC processes. Requests included clearer annual planning cycles, improved feedback loops between the Core Board and country representatives, and greater transparency in information use.

4. Membership structure and procedures

A more structured annual membership renewal process was introduced. Member countries were required to submit updated documentation by a fixed annual deadline, with non-compliance resulting in exclusion. Flexibility was allowed in how national associations label documentation, provided requirements are met.

5. European Music Therapist Register (EMTR): progress and process

Progress on the EMTR was reviewed following commission meetings earlier in the year. The long-term and complex nature of the process was acknowledged. It was agreed to continue refining consultation procedures, clarify timelines, and improve communication between the EMTR Commission, Core Board, and national associations.

6. Website development and digital infrastructure

The new EMTC website was presented, including country profiles, delegate information, translations of statutes and by-laws, archives, and conference information. Responsibilities for updating content were clarified, and regular updates were emphasised as essential. The website address www.emtc-eu.com was confirmed.

7. Financial matters

The financial report and forward projections were presented and approved. Budget allocations included website development, Core Board expenses, and EMTR-related work. Financial procedures and transparency requirements were reaffirmed.

8. Board elections and appointments

Preparations for leadership transition were discussed. A structured process was agreed for identifying and proposing candidates for the next Core Board, with regional input required. Questions regarding eligibility, including the role of non-EU countries and observer members, were identified for clarification.

9. Definition of a professional association

A formal definition of what constitutes a professional association within EMTC was approved. This clarified eligibility for membership and excluded training institutions, research centres, and service providers from being recognised as professional associations.

10. Future General Assemblies and European Conferences

Vienna was confirmed as the location for the 2009 General Assembly, linked to a national conference. An update was provided on preparations for the 2010 European Music Therapy Conference in Spain.

11. Relationship with the World Federation of Music Therapy (WFMT)

The relationship between EMTC and WFMT was reviewed. It was agreed to explore the benefits and feasibility of confederation-level membership, with further information to be gathered and reported at the next General Assembly.

Eindhoven, Netherlands — 15th-16th August 2007

1. Country Situation Reports (Overview)

Country reports were presented in written form and discussed in overview. Shared themes included continued lack of legal recognition in many countries, development of master’s-level training programmes, emerging national registration systems, alignment with the EMTR framework, and pressures related to healthcare funding and professional status. Detailed national reports were incorporated into the record without separate votes.

2. European Music Therapist Register (EMTR): Strategic Confirmation

The EMTR process was reviewed in depth, including its purpose, terminology, categories, and standards. It was reaffirmed that high professional standards should be maintained, with master’s-level music therapy training as the benchmark. The EMTR framework (including EMTR-MA, EMTR-BA, supervision requirements, self-experience, and a case-by-case grandparent clause) was approved unanimously.

3. EMTR Governance and Development Process

It was agreed that the EMTR Commission would continue refining definitions, terminology, supervision criteria, and implementation procedures. Certain sections of draft documentation were removed for clarity, and further harmonisation of language and concepts was mandated.

4. Communication Procedures

Persistent communication challenges were addressed. New rules were agreed, including clear email subject identification, minimum response expectations, structured circulation of agendas and minutes by the General Secretary, and clarified responsibilities for collecting and updating country reports.

5. Financial Matters

Financial accounts and projections were presented and accepted. A portion of EMTC funds was transferred to a savings account. Annual payment procedures were clarified, including billing timelines and limited exceptions for cash payments in specific countries. Limited funding was approved to support EMTR Commission meetings.

6. Complaint Procedure

The Complaint Procedure, previously piloted, was formally approved by unanimous vote.

7. Website and Online Presence

It was agreed that the EMTC website could continue to be hosted within the MusicTherapyWorld domain for the time being. The need for an independent EMTC domain was explicitly linked to future implementation of the EMTR.

8. Five-Year Vision Plan

A five-year strategic vision plan was approved, with the understanding that it would be reviewed and updated annually at each General Assembly. The plan focused on:

– consolidation of EMTC’s role as a European-level professional body

– implementation and governance of the European Music Therapist Register

– strengthening communication structures and organisational efficiency

– clarification of standards in training, supervision, ethics, and professional practice

– preparation for leadership transition and long-term organisational sustainability

9. Board Term Limits and Transition Planning

It was agreed that Core Board members may serve a maximum of two terms. A phased transition plan was approved, with a new Core Board to be elected in 2008 and 2009 and full handover completed by 2010.

10. Election of Core Board and Vice-Presidents

The Core Board (President, General Secretary, Treasurer) was re-elected unanimously. Vice-Presidents for Northern, Middle, and Southern Europe were elected by their respective regions.

11. European Association of Music Therapy Students (EAMTS)

Developments within EAMTS were presented, including international student projects, formal registration as an organisation, and expanded opportunities for student collaboration and internships. EMTC support for student engagement was reaffirmed.

12. Future General Assemblies and European Conferences

Proposals for the 2008 General Assembly and future European Conferences were invited, with several countries identified as potential hosts.

Vitoria-Gasteiz, Spain — 29th September 2006

1. Country Situation Reports

Short reports were presented by all participating countries, outlining developments in training, professional recognition, association structures, and employment contexts. Common themes included slow progress toward legal recognition, alignment with Bologna Process reforms, development of master’s-level training, and ongoing challenges around protected titles and reimbursement systems.

2. EU Engagement and Brussels Report

A report was given on meetings held in Brussels with European Commission representatives. It was confirmed that the EU supported EMTC’s approach of developing strong professional structures and minimum standards, including the EMTR, while avoiding overly rigid regulation. This was received as a positive endorsement of EMTC’s direction.

3. Communication and Governance Procedures

The EMTC communication procedure was reviewed and slightly revised. Members were asked to adhere strictly to agreed communication structures, maintain reliable email contact, and support transparency between country representatives, the Board, and the Core Board.

4. Complaint Procedure

The Complaint Procedure, introduced as a pilot in 2005, was reviewed. It was agreed to continue piloting the procedure, with the Board tasked to prepare a final document for a formal vote at the 2007 General Assembly.

5. Role and Confirmation of Country Representatives

A new confirmation process was agreed, requiring written confirmation from all member associations in a country that they approve their Country Representative. Without this confirmation, a country cannot be represented at the General Assembly. The system was agreed to come into force in 2007, with a deadline of 1 July 2007 for completion.

6. Voting Eligibility

A list of countries eligible to vote at the General Assembly was confirmed. One country was noted as non-voting due to membership status.

7. Financial Situation and Future Arrangements

The Treasurer presented the financial report, including current income and total funds. It was agreed to establish a new EMTC bank account with three Core Board signatories and to formalise accounting procedures. Proposals were outlined for limited reimbursement of Core Board running costs from 2007, subject to approval at the next General Assembly.

8. European Music Therapist Register (EMTR): Commission Reports

Reports were presented from members of the EMTR Commission. Key areas of ongoing work included defining levels of membership, clinical experience requirements, supervision standards, self-experience, and alignment with diverse national systems. It was agreed that further national consultation and comparative research were required.

9. EMTR Development Timeline

It was confirmed that the EMTR is a multi-year process. The Registration Commission was tasked with completing its work by mid-2007 and presenting a final proposal for vote at the 2007 General Assembly.

10. Treasurer Role (Ex-Officio Status)

It was agreed that the Treasurer should become an ex-officio member of the Board to avoid conflicts between national representation and financial responsibility. As a result, the UK was asked to appoint a new Country Representative.

11. European Conference 2007 (Netherlands)

Preparations for the 2007 European Music Therapy Conference in the Netherlands were presented, including conference structure, dissemination strategy, and the role of EMTC delegates in promoting participation across Europe.

12. Core Board Continuity and Future Elections

The future of the Core Board was discussed in light of EMTC’s transitional phase, particularly the ongoing EMTR work. It was agreed that continuity was important and that further discussion and planning for leadership transition would take place in 2007.

13. EMTC Award

Criteria for the EMTC Award were reviewed and reaffirmed. It was unanimously agreed to select the next award recipient, with the individual’s identity to remain confidential until the presentation at the 2007 European Conference.

14. Future General Assemblies

Dates and arrangements for the 2007 General Assembly in the Netherlands were confirmed. Member countries were invited to consider hosting the General Assembly in 2008, particularly from Northern Europe.

15. Key Action Points

A consolidated set of action points was agreed, including finalising the Complaint Procedure, implementing the Country Representative confirmation system, strengthening website communication about EU recognition, completing EMTR Commission work, and preparing for governance transitions in 2007.

Bologna, Italy — September 2005

1. Opening and Regional Meetings

The General Assembly opened with introductions and then split into regional meetings (North, Middle, South Europe) led by the respective Vice-Presidents.

2. Country Situation Reports

Delegates presented national updates on the status of music therapy, including training, professional recognition, association structures, and employment contexts. Common challenges identified across countries included lack of legal protection of the title “music therapist”, variability in training standards, and difficulties with registration and reimbursement systems.

3. EU Recognition and EMTC Role

The EMTC’s role as an EU-recognised organisation was reaffirmed. National associations were encouraged to align their work with EMTC statutes and to use EMTC recognition to support advocacy and professional development at national level.

4. Financial Matters

Financial accounts were presented and discussed. Issues related to invoicing, receipts, and bank transfers were noted. It was confirmed that formal financial reporting is required under the EMTC’s legal status.

5. Communication Procedures

Updated communication procedures were presented, emphasising transparency, shared responsibility among the Core Board, and the importance of regular communication between country representatives and their national associations.

6. Vice-Presidential Elections

Elections were held for Vice-Presidents in Middle and Southern Europe. Appointments were approved by regional votes, with terms running until 2007.

7. Amendment to the By-Laws

An amendment to the EMTC By-Laws was approved unanimously, formally incorporating the term “music therapist”.

8. Complaint Procedure

A formal Complaint Procedure was presented and agreed for a two-year pilot period, with a review and vote scheduled for 2007.

9. European Music Therapist Register (EMTR): Overview

The history and purpose of the European Music Therapist Register (EMTR) were presented. The EMTR was positioned as a forward-looking framework to support ethical practice, professional standards, and European-level recognition.

10. Decision to Establish the EMTR

A series of formal proposals were voted on unanimously, including:
– Recognition of the need for minimum professional standards in Europe.
– Agreement to establish a European Music Therapist Register.
– Adoption of the EMTR Minimum Standards document as the basis for the process.
– Confirmation of a staged, multi-year implementation process involving consultation with members.

11. Registration Commission Mandate

It was agreed to establish a Registration Commission to oversee the EMTR process. Key areas for further work were identified, including membership categories, clinical experience definitions, supervision standards, self-experience requirements, transitional arrangements, and alignment with national systems.

12. Future European Conference

Information was shared regarding the next European Music Therapy Conference to be held in the Netherlands in 2007, with members encouraged to register interest and disseminate information nationally.

13. Future Work and Next Steps

The Assembly acknowledged that the EMTR represents a long-term developmental process. National associations were encouraged to engage actively with consultation processes and to view the Register as a shared framework rather than a restrictive mechanism.

Jyväskylä, Finland — 16th June 2004

1. EU-Level Recognition of EMTC

It was formally announced that the EMTC had achieved recognition as an official international organisation at EU level in Brussels. This marked a significant transition, requiring changes to governance structures, responsibilities, and organisational procedures.

2. Membership and Voting Rights

Voting eligibility was confirmed for members in good financial standing. A two-stage membership process was introduced for the future, linked to payment status and documentation.

3. Reports from Vice-Presidents

Regional reports highlighted the status of national associations, documentation, and fee payments. Missing or incomplete documentation was noted across several countries in all regions, with follow-up required.

4. Communication Procedures

A revised communication structure was presented and approved unanimously. Clear response expectations were established, and a single external contact email address for EMTC was introduced, with internal communication processes otherwise unchanged.

5. Financial Matters

The financial accounts were presented. Ongoing issues related to bank transfers were acknowledged, and procedures for issuing invoices or receipts to national associations were clarified.

6. Annual General Assembly Structure

It was agreed that the EMTC would hold a General Assembly every year. The previous pre-conference model was discontinued, although host countries may organise conferences in conjunction with the Assembly.

7. Future General Assemblies and European Conferences

The Board was granted authority to decide the host country for the 2005 General Assembly.
Proposals were discussed for:
– 2006 General Assembly in Spain, linked to a national anniversary event, subject to date flexibility.
– The next European Music Therapy Conference, with proposals from Germany and the Netherlands to be considered at a later stage.

8. Board and Vice-Presidential Elections

The Core Board (President, Treasurer, General Secretary) was elected for a three-year term. Vice-Presidents for Southern, Central, and Northern Europe were elected by their respective regions for three-year terms.

9. Recognition of Foundational Contribution

An official EMTC award recognising foundational contribution to the Confederation was presented to Tony Wigram.

Meielisalp, Switzerland — 27th–29th April 2003

1. Country Situation Updates

Delegates gave brief reports on the state of music therapy in their countries. Common themes included lack of legal recognition, variability in training standards, challenges around accreditation, and differing relationships with healthcare and education systems. These reports informed later discussions on registration and training standards.

2. EU Recognition and Statutes

Progress toward European recognition was reviewed. Statutes were confirmed as the foundation for approaching EU institutions, with English translations to follow. Vice-Presidents were tasked with contacting national associations regarding membership procedures.

3. Financial Overview

A financial report was presented, with confirmation that EU-level financial oversight was in place. Outstanding membership fees were noted, and it was clarified that students within associations are counted within membership structures.

4. Reports from EMTC Commissions

Updates were received from standing commissions, including Education and Training, Registration, and Research. These reports shaped the agenda for standards development and future documentation.

5. Training and Education: Musicianship and Therapeutic Identity

The Education and Training Commission presented a conceptual framework emphasising the development of therapeutic identity through musicianship and improvisation. This was recognised as an important discussion document rather than a formal standard, with agreement that further work was needed before publication or endorsement.

6. Training Courses Database

A Europe-wide survey of university-level music therapy training programmes was launched. Delegates agreed to support data collection via a standardised questionnaire to ensure comparability and currency.

7. EMTC Website and Research Register

The EMTC website and online research register were reviewed. Responsibilities for data entry and content management were clarified, with access restricted to authorised representatives and institutions. It was agreed that older research data could be published separately outside the EMTC website.

8. European Registration Standards (Working Document)

A detailed working document on European registration standards was discussed extensively. Key issues included degree levels, supervision, self-experience requirements, transitional arrangements, and differing national realities. It was agreed that the document would be revised, clarified, and circulated for national consultation, with implementation planned several years ahead.

9. Commissions for the Next Mandate

Membership and leadership of the Registration, Education and Training, and Supervision Commissions were confirmed. The Board retained responsibility for coordinating and integrating commission outputs.

10. European Association of Music Therapy Students (EAMTS)

The work and structure of EAMTS were presented. Delegates agreed to support student networking, internships, research collaboration, and dissemination of information via national channels.

11. 6th European Music Therapy Conference (Finland, 2004)

Detailed plans for the forthcoming European Conference in Finland were presented, including theme, structure, committees, and logistics. EMTC participation was agreed through commission-based paper contributions and a collective presentation of EMTC work.

12. Call for Papers and Dissemination

Delegates accepted responsibility for distributing calls for papers and conference information within their countries, using both postal and electronic means.

13. Recognition of Foundational Contribution

It was unanimously agreed to establish an award recognising foundational contributions to EMTC, with the first award to honour Tony Wigram.

14. Future Direction and National Challenges

Time was devoted to discussing national challenges related to recognition, supervision, ethics, and training capacity. The EMTC was affirmed as a support structure for advocacy, standards development, and shared learning, while recognising the limits of its regulatory authority.

15. Next Meeting

The next EMTC meeting was scheduled to take place in Finland in conjunction with the 6th European Music Therapy Conference in June 2004.

Oxford, United Kingdom — 23rd & 25th July 2002

1. Review of EMTC Activities and EU Engagement

Reports were given on ongoing work toward European recognition of music therapy, including collaboration with Brussels-based advisors. It was agreed that formal recognition would enable participation in European projects and potential access to EU funding.

2. Statutes and By-Laws Revision

New statutes and revised by-laws, developed following preparatory work earlier in 2002, were presented. The distinction between statutes (fixed for EU publication) and by-laws (internally adjustable) was clarified. The revised EMTC statutes were approved unanimously and forwarded for confirmation at European level.

3. Financial Structure and Oversight

Financial arrangements were reviewed, including income and expenditure related to EMTC establishment, travel, branding, and administration. The need for a formal treasurer was identified, and professional accounting oversight was confirmed.

4. EMTC Logo

A new EMTC logo was presented and formally approved for use, following collaborative design and board approval.

5. EU Information Booklet

A booklet presenting EMTC member countries was compiled based on national contributions and distributed to delegates. This booklet was intended to support EMTC representation and advocacy at European level.

6. Election of the Board & Vice-Presidents

Elections were held for key board roles. A President, General Secretary, and Treasurer were elected unanimously. Vice-Presidents representing Northern, Central, and Southern Europe were elected by their respective regions.

7. EMTC Website Development

Development of the EMTC website was confirmed, including its structure, content areas, and responsibilities for maintaining country-level information. Representatives were tasked with providing content in national languages.

8. European Association of Music Therapy Students (EAMTS)

Information was shared about the aims and structure of EAMTS. It was agreed that a student representative would be invited to EMTC pre-conferences as an observer without voting rights.

9. European Training Courses Archive

A project to document and archive European music therapy training courses was proposed. Delegates agreed to support data collection through a structured questionnaire.

10. Pre-Conference 2003

The dates and locations for the 2003 pre-conference and subsequent EMTC meetings in Switzerland were confirmed, including arrangements for a post-conference tour.

11. 6th European Music Therapy Conference (2004)

The theme, dates, and organisational structure of the 6th European Music Therapy Conference in Finland were confirmed, along with leadership and committee roles.

12. Sub-Committees and Commissions

Updates were provided on the work of EMTC commissions, including education and training, recognition, research, registration, and internet-related activities. Future priorities and areas for further development were identified.

13. Future Delegate Criteria

A proposal defining minimum professional experience and training requirements for future EMTC delegates was discussed and supported by a majority vote.

Naples, Italy — 21st & 23rd April 2001

1. Structure of the Naples Meetings

Two EMTC meetings took place during the Naples Congress: an initial informational assembly and a formal decision-making meeting, with matters introduced in the first meeting brought to vote in the second.

2. Election and Continuity of Leadership

The terms of the President and both Vice-Presidents were extended by one year, with new elections scheduled for 2002. In addition, a new role of General Secretary was established to support work with European institutions, and an appointment to this role was approved by vote.

3. EU-Level Engagement and Organisation

Reports were given on ongoing engagement with European institutions in Brussels. It was agreed that a financial proposal and budget would be developed and circulated to member countries for consultation. Practical steps were approved, including the creation of a dedicated bank account, the need for a clear EMTC logo, and the preparation of a unified EMTC booklet presenting national contexts.

4. Communication Procedures

Formal communication guidelines were agreed to improve efficiency and clarity. These included centralising proposals through the President, limiting emails to single issues, setting expectations for response times, and defining official communication channels.

5. Future Pre-Conferences

Potential options for hosting a pre-conference in 2003 were discussed. Further exploration of possibilities in Switzerland and Estonia was agreed, with information to be circulated once confirmed.

6. Future European Congresses

No confirmed proposals were in place for a European Congress in 2004. Member countries were invited to explore hosting possibilities, with a clear deadline set for proposals.

7. EMTC Web Presence

Progress on the EMTC website was reviewed. Responsibilities for collecting and forwarding national and sub-committee information were clarified, interim arrangements were agreed due to changes in availability, and deadlines were set for publication of roundtable and sub-committee reports. It was emphasised that all published material must be formally approved to represent EMTC positions.

8. World Conference 2002

Information was shared about the forthcoming World Conference of Music Therapy in Oxford in 2002, including its theme and access to further details.

9. Sub-Committees

The structure, leadership, and membership of EMTC sub-committees were confirmed across key areas including education and training, supervision, registration, and research, with liaison responsibilities defined where relevant.

10. Administrative Updates

Responsibility for maintaining and circulating an updated address list was assigned, and interim arrangements for national representation were noted to ensure continuity of communication.

Ma’ale Hahamisha, Israel — 30th April–3rd May 2000

1. Naples 2001 Congress: Format and Concept

The overall concept and philosophical framework for the 5th European Music Therapy Congress in Naples were presented and discussed. The congress theme and the principle of balanced representation from different European regions were reaffirmed. Organisational partners and supporting institutions were confirmed.

2. Opening Session Format (Naples 2001)

It was unanimously agreed that the opening session would consist of three presenters supported by short video presentations. Delegates committed to seeking contributions from their respective countries. Clear technical, ethical, and content requirements for video submissions were established, along with deadlines.

3. Congress Schedule Adjustments

Due to translation requirements and programme flow, it was agreed that presentation timings would be adjusted and that the congress closing session would take place earlier than originally planned. As a result, the congress dates were confirmed as 20–24 April 2001.

4. Congress Fees and Financial Framework

The financial framework for the Naples Congress was presented and approved unanimously. Registration fees were set for full and student participants, with conditions confirmed for EMTC member benefits and partial fee coverage for EMTC delegates once minimum participation thresholds were reached.

5. Scientific Programme (Naples 2001)

The scientific structure of the Naples Congress was presented, including the number and format of presentations and workshops. Criteria for abstract selection were clarified. It was confirmed that there would be no poster session in the usual sense.

6. Country Posters and EMTC Poster

It was unanimously agreed that each European country would prepare a poster presenting the state of music therapy nationally, with responsibility assigned to each EMTC delegate. Additionally, a central EMTC poster was approved, with coordination responsibilities defined.

7. Round Tables and Working Group Contributions

Sub-committees and working groups were tasked with submitting abstracts for round-table discussions, including themes, guiding questions, and proposed participants, by a specified deadline.

8. EMTC Website Development

After reviewing several proposals, it was unanimously agreed to proceed with the establishment of an EMTC website under a concrete external proposal. A system of questionnaires (academic, professional, and individual) was approved to populate the website with reliable information, with clear responsibilities and deadlines assigned.

9. European-Level Professional Recognition

Ongoing work related to European-level recognition of music therapy was reviewed. It was agreed that information-gathering and consultation would continue, with proposals circulated among delegates for feedback and further development.

10. Sub-Committees and Working Groups

Updates were received from several sub-committees, including supervision, research, ethics, and training standards. Key decisions included:
– Agreement to publish research register data via the EMTC website rather than in print.
– Unanimous acceptance of the proposed Code of Ethics, subject to national compatibility.
– Continued development of training standards, with tasks and membership confirmed.

11. EMTC Organisation and Forward Planning

Organisational matters discussed included translation of the EMTC Constitution, preparation for the next EMTC presidential election, proposals for future pre-conferences and European conferences, and reminders regarding voting reliability and adherence to deadlines.

12. Future International Events

Information was shared regarding forthcoming World Congresses of Music Therapy, and contact details of EMTC delegates were forwarded to relevant organisers.

Washington, D.C., USA — 21st November 1999

1. Naples 2001 European Music Therapy Congress

Planning work on the 5th European Music Therapy Congress in Naples was reported. The theme Music Therapy in Europe was confirmed, dates agreed (20–25 April 2001), and the Congress Chair and section coordinators for Clinical Practice, Research, and Musicology were confirmed. It was agreed that the scientific committee should represent North, Central, and Southern Europe.

2. Newsletter

A new EMTC Newsletter was presented, including information about the Naples 2001 Congress.

3. Working Meetings at the World Congress

A working meeting was held during the World Congress in Washington. Information and the Call for Papers for the Naples Congress were scheduled for distribution after Christmas, with a submission deadline of 25 March 2000.

4. Questionnaire on Professional Organisations

A questionnaire mapping music therapy professional organisations and membership numbers was reported. Most representatives had responded; remaining members were encouraged to submit their information.

5. EU Recognition Work

Meetings in Brussels explored possibilities for EMTC recognition as a professional body within the European Union. A more detailed report was deferred to the forthcoming pre-conference.

6. Development of a Code of Ethics

A draft Code of Ethics for music therapists was presented. Delegates were asked to discuss it nationally, with further discussion planned for the next meeting.

7. Supervision Guidelines

A working group was established to develop guidelines for supervision in music therapy, with leadership confirmed.

8. EMTC Presence on the Internet

The creation of an EMTC website was proposed and supported. Coordination responsibilities were assigned, collaboration options discussed, and members invited to submit ideas by the end of January 2000.

9. Pre-Conference in Israel

Preparations for the forthcoming pre-conference in Israel were outlined, including a study day focused on clinical improvisation. Delegates were asked to respond promptly to logistical requests.

Leuven, Belgium — 15th, 17th & 18th April 1998

1. Amendments to the By-Laws

Several changes to the By-Laws were discussed and voted on. Key decisions included:
– The immediate Past President to serve automatically as a non-voting consultant to support continuity.
– Conference organisers must guarantee half of the registration cost for EMTC members (replacing a rejected proposal to guarantee full fees).
– Countries requesting reduced fees must justify this on the basis of poor economic status.
– The EMTC President to attend European Conferences as a guest, with travel, accommodation, and registration covered by conference organisers; Vice-Presidents to be invited with at least free registration.
– Proposals requiring a financial structure were postponed until such a structure exists.
– Delegates to distribute EMTC materials to national organisations at their own expense and in good time.
All revised points were incorporated into an updated By-Laws document, to be translated and discussed nationally.

2. European Association for Psychotherapy (EAP) Update

Information was shared about the establishment of a Music Therapy Working Group within the EAP, involving delegates from Austria, Germany, and Switzerland. A forthcoming World Congress of Psychotherapy (Vienna, July 1999) was announced, including a music therapy sub-conference.

3. European Recognition of EMTC

The President reported contact with a representative of the European Community aimed at initiating official recognition of the EMTC as a professional body.

4. World Federation of Music Therapy (WFMT) Information

The new WFMT Newsletter (second issue) was presented. Members were encouraged to promote WFMT membership and ensure payment of membership fees.

5. Election of EMTC President

Gianluigi di Franco was nominated and elected unanimously as the new EMTC President.

6. Research Register Contribution

Country delegates were asked to complete and return materials for the European Music Therapy Research Register by 1 July 1998, in preparation for publication.

7. 5th European Congress (2001) – Historical Context

Background information was provided on earlier planning steps for the 5th European Music Therapy Congress, to ensure all delegates had shared understanding.

8. Election of Vice-Presidents

– Jos de Backer was elected unanimously as Vice-President for Central Europe.
– Gro Trolldalen was elected unanimously as Vice-President for Northern Europe.

9. World Congress of Music Therapy 1999

Preliminary information was shared regarding the World Congress in Washington, D.C. (November 1999). A call for association contact details and advance planning for paper submissions was issued.

10. Approval of the EMTC Constitution

The Constitution formulated in Lisbon was formally approved by unanimous vote.

11. Membership Request

A request for EMTC membership from a music therapist in Malta was noted.

12. Establishment of Sub-Committees

Members confirmed availability for the following sub-committees:
– Training: to develop a European model or guideline
– Ethics: to address professional ethical issues
– Research: to prepare a new edition of the European Music Therapy Research Register
Additional tasks included compiling lists of training institutions and national music therapy associations.

13. Strategic Priority Identified

The President and Vice-Presidents identified official European-level recognition of music therapy, with shared rules and standards, as a primary strategic task for the coming period.

15. Open Meeting Information

During the open meeting, the formation of the Italian Federation of Music Therapists was announced, alongside willingness to cooperate in preparation for the 5th European Conference in Italy (Naples, 2001).